Home INTERVIEWS A successful bid is a lot about communication and cooperation

A successful bid is a lot about communication and cooperation

BIDDING FOR A CONGRESS - Winning strategies

Mar 24, 2017

Roman Muška, CEO of Prague Convention Bureau

Studied at College of management skills and business development in Prague, he started his career in MICE segment in 1996 working as Project Manager for the Austrian based company AHR (Agentur für Hotels und Reisen). Afterwards, he moved to the finances and administration with the new established branch of AIMS International in Prague. In 2004 he returned back to the project management, working for congress department at AIMS International where he got to the position of the Head of Congress Department. After the fusion of companies AIMS International and AIM Group which was finished in 2011, besides the Congress Department he was responsible also for Prague overall office as the Country Manager. In 2013, he became a member of the PCB Board of Directors.

To put together a successful bid is a lot about communication and cooperation among various parties.

Since 2010, the Prague Convention Bureau runs so called Ambassador Program with aim to educate potential congress ambassadors (local representatives of international associations) about the benefits of cooperation with the CVB and a PCO, in terms of putting together a competitive bid.

Q: Who should be involved in the preparation of a successful bid?
In ideal case, this should be the cooperation of the local scientific community representatives, which is a must for at least 80 % of international association congresses, together with the local CVB as a guarantor representing the destination and the stakeholders representing commercial sector like a congress venue, hoteliers and possibly also a PCO, if the client is willing to involve the PCO from the beginning.

Q: What is the role of a PCO agency in the bidding process?
The role of a PCO in the bidding process differs case by case. As mentioned, some clients are not open to cooperate with PCOs at the stage of the candidacy, and involve the PCO only when the congress is already confirmed for the destination. At our educational seminars, we try to encourage the “congress ambassadors” to use the PCO services from the early beginning, as involving all the stakeholders could only be beneficial for a strong bid.

Q: Who should cover financial investments in the bidding process?
This really depends on the project specification and stakeholders involved.

Q: Latest stories of success?
It is not the latest story of a successful bid, but a very good example of cooperation of various stakeholders from the public and private sector with aim to put together a strong candidacy. There is probably no better example than the upcoming ICCA Congress 2017, which Prague will host in November 12-15^th. The initiative of the local ICCA members has been supported not only by other industry stakeholders, the government, and the City of Prague, but also other countries from the CEE region. The personal participation of the Mayor of Prague at the bid presentation also played an important role.

Q: What always make you smile?
Very often, my colleagues in the office, but always Daisy – our “company dog”.