This was the reason why Hilton hotels in Prague together with their technology partner company AV Media Events organized a hybrid event showcase for their clients to present them all the benefits of this fast-growing meeting and event format.
There were two sessions held to cover all time zones. In total, 300 clients from 30 countries joined online, which was a great success. The main stage with live speakers was set up in the Congress Hall of Hilton Prague. Vivaldi meeting room at Hilton Prague Old Town was used as a breakout room. To demonstrate the option to connect participants from various locations and countries, the third location was at the virtual studio at Hilton Warsaw, technically supported by Brill AV Media, part of the OneAVTeam, the biggest AV&IT rental group in Central Europe.
In order to cover a wide range of topics related to the future of meetings and events, the speakers were not only representatives of the management and sales team of Hilton Hotels in Prague, but also guests from AV Media Events, along with regional directors from Hilton.
During the event, Hilton hotels in Prague presented some of the hybrid event features, such as the connection of remote speakers via Webex followed by streaming through Meeting15 platform. All speakers and audience used wireless portable microphones, each of them having his or her own, which prevents physical hand over of microphones during Q&A sessions. There was still a UV-C box available on the spot in case disinfection of microphones would be needed.
The Feedback from participants was overwhelmingly positive.
Angela Pitrone, CMP, Global Programs, Deloitte Touche Tohmatsu Services, Inc. commented: “Congratulations, what a great hybrid event! You all did a great job of showcasing the hotels but also the ability to execute a hybrid event flawlessly, which I’m not sure many of us planners have seen yet.”
Both Hilton hotels in Prague have strict hygienic protocols including Hilton EventReady and Hilton CleanStay programs in place. Developed by Hilton and implemented globally, these programs are designed to create event experiences that are clean, flexible, safe and socially responsible. Hilton EventReady with CleanStay provides curated solutions with creative food and beverage, thoughtful technology resources, elevated standards and practices with redesigned spaces for physical distancing, and reimagined ways to meet and gather. The goal is to create a safe and comfortable environment for event planners and their attendees.