Measuring an event’s sustainability requires information that rarely sits in one place. Organisers depend on venues, caterers, transport providers and other suppliers to assemble a credible picture of their impact, often while managing demanding production schedules. Planet Positive Event is preparing to introduce a revamped platform designed to make that process more manageable, with a more focused assessment and a clearer route from collecting data to communicating results.
The redesign reflects experience gained through the platform’s use over the past few years. According to the Planet Positive Event team, feedback from organisers, agencies, assessors and partners revealed where users struggled, which questions took disproportionate time, and what information proved hardest to obtain. Those experiences prompted a reconsideration of both the assessment and the platform supporting it.
From methodological depth to practical clarity
When the team began developing Planet Positive Event, it had few established models to follow. Its task extended beyond building a digital tool to defining what a meaningful event sustainability assessment should involve, what organisers should measure, which evidence suppliers should provide and how the findings could inform subsequent decisions.
The original methodology took a detailed approach, influenced by the direction of the European Sustainability Reporting Standards (ESRS). The intention was to cover relevant sustainability issues comprehensively and avoid sacrificing substance for an easier assessment. Practical use, however, exposed the demands that such an approach could place on event teams.
The forthcoming version responds with a shorter, more focused assessment. The team says it has removed unnecessary complexity while retaining the questions it considers essential. A clearer structure, easier navigation and a more intuitive progression through the platform are intended to help users complete the process with greater confidence.
This reconsideration also comes amid changes to European sustainability reporting. In July 2026, the European Commission adopted revised ESRS designed to reduce administrative burdens while maintaining meaningful sustainability disclosures. For Planet Positive Event, that broader movement towards proportionate reporting reinforced the case for reviewing its own approach.
Making data collection a shared responsibility
One of the most consequential announced changes is the ability for several people to work on the same project. Organisers can invite colleagues, suppliers, and other collaborators directly into an assessment, allowing contributions from the people who hold the relevant information.
For event teams, the practical significance is clear. A sustainability assessment can involve repeated requests for information across a fragmented supply chain. Bringing contributors into the platform is intended to reduce the burden on a single coordinator who would otherwise have to collect, organise and enter every response.
Giving results a wider audience
The revamped platform will introduce a new HTML report that can be shared with clients, management, partners, suppliers and other stakeholders once an assessment is complete. This gives the redesign a further practical purpose: making the findings easier to circulate among those who commission, finance, and deliver events.
Accessible reporting can extend an assessment’s value beyond the team that completes it. Clients need to understand the results, management needs evidence to inform decisions, and suppliers need visibility into the areas where their contribution matters. The new report format is intended to support those conversations.
Learn more about Planet Positive Event here.
